Best Way to Put Signature on Email: Quick & Impressive Tips

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Written By Jahan

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Best Way to Put Signature on Email

Are you looking for the best way to put a signature on your email? Well, you’ve come to the right place. In this article, we’ll discuss the most effective ways to create and add a professional email signature to your emails. But before we dive into that, let’s talk a little bit about Clean Email.

Clean Email is a fantastic service dedicated to helping users manage and organize their email inboxes effectively. Founded in Ukraine in 2014 and now based in the U.S., Clean Email aims to filter out unnecessary emails so users can focus on the important ones. The service has cleaned over 4.5 billion emails and serves 1.5 million users worldwide.

The company offers a range of features to streamline email management, such as grouping emails for bulk actions, setting up automated rules for handling specific types of emails, and providing tools to unsubscribe from unwanted newsletters. Clean Email supports all major email providers and can be used on various devices.

The team behind Clean Email is global, with members working from California, Europe, and Asia. They emphasize user privacy and security, ensuring that their income is derived solely from subscription fees without selling user data.

Why Use Clean Email?

Clean Email is your personal assistant that works 24/7 to keep your Inbox organized. It helps you clean your inbox, unsubscribe from mailing lists, stop unwanted emails, and automatically keep your email account clean and organized. Here are some of the features:

  • Tidy Up Your Inbox Effortlessly: Clean Email will help you clean your inbox, unsubscribe from mailing lists, stop unwanted emails, and automatically keep your email account clean and organized.
  • Stop Unwanted Emails: Easily unsubscribe from newsletters, block unwelcome senders, and stop mail from unknown senders with Clean Email’s Screener feature.
  • Delete Thousands of Emails in a Few Clicks: Clean Email’s bulk cleaning capabilities enable you to select and delete emails with ease. Spend less time on mailbox maintenance and more time on what truly matters.
  • Take Advantage of Cleaning Suggestions: Benefit from proactive cleaning recommendations based on your habits and best practices from our user community.
  • Create Custom Email Rules: Maintain a clean inbox with our automated email rules and stay on top of what’s most important with minimal effort.
  • Data Privacy You Can Trust: Clean Email is committed to your security and privacy. They don’t keep, sell, or analyze your data for purposes beyond their public features.

Now that you know about Clean Email and its amazing features, let’s get back to the main topic: the best way to put a signature on your email.

Creating a Professional Email Signature

Having a professional email signature is crucial for leaving a lasting impression and conveying important contact information. Here’s how you can create a professional email signature:

  • Keep It Simple: Your email signature should be clean and simple. Include your full name, job title, company name, and contact information such as phone number and email address.
  • Use a Consistent Font: Stick to a standard font that is easy to read. Avoid using multiple fonts or decorative styles.
  • Add Your Logo: If you represent a company, consider adding your company logo to the email signature for brand recognition.
  • Include a Call-to-Action: You can include a call-to-action such as a link to your website or social media profiles to encourage recipients to engage further.
  • Keep It Mobile-Friendly: Ensure that your email signature is formatted to look good on both desktop and mobile devices.
Best Way to Put Signature on Email: Quick & Impressive Tips

Adding Your Email Signature

Now that you have created your professional email signature, it’s time to add it to your emails. Here’s how you can do it:

  • Step 1: Open your email client and go to the settings or options menu.
  • Step 2: Look for the “Signature” section and click on it.
  • Step 3: Copy and paste your email signature into the provided text box.
  • Step 4: Save your changes and compose a new email to see your signature in action.

It’s as simple as that! Your professional email signature is now ready to be included in all your outgoing emails.

Best Way to Put Signature on Email: Quick & Impressive Tips

Frequently Asked Questions

How Can I Add A Signature To My Email?

To add a signature to your email, go to the settings of your email client and look for the option to create or edit your signature. Then, input the desired signature and save the changes.

What Should I Include In My Email Signature?

Your email signature should include your full name, job title, company name, and contact information such as phone number and email address. You can also add a professional photo and links to your social media profiles or website.

Is It Possible To Have Multiple Signatures?

Yes, most email clients allow you to create and save multiple signatures. This feature is useful if you have different roles or if you want to personalize your signatures for different types of emails.

Can I Customize My Signature For Different Recipients?

Certainly, some email clients offer the option to create rules that automatically apply specific signatures based on the recipient’s email address or other criteria. This allows for personalized communication with different contacts.

Are There Any Regulations For Email Signatures?

Yes, depending on your location or industry, there may be regulations regarding email signatures, such as including a physical address or adhering to specific formatting. It’s important to familiarize yourself with any relevant regulations.

How Can I Ensure My Email Signature Is Mobile-friendly?

To ensure your email signature is mobile-friendly, keep it simple, avoid using large images, and use a legible font size and type. Test your signature across different devices to ensure it displays properly.

What Are The Best Practices For Email Signatures?

Best practices for email signatures include keeping it simple and professional, using a standard font, including essential contact details, and avoiding excessive graphics or distracting elements.

Can I Track The Performance Of My Email Signature?

Yes, you can track the performance of your email signature by using email tracking tools that provide insights into how recipients engage with the information and links in your signature.


Adding a professional email signature is a great way to make your emails look more polished and convey important information to the recipients. Clean Email not only helps you manage your emails effectively but also ensures that your emails are sent with a professional touch. With these tips and the help of Clean Email, you can take your email communication to the next level.

Get started with Clean Email today and experience the difference it can make in your email management. Click here to learn more.

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