How To Write An Out-Of-Office Email: Effortless Templates
Writing an out-of-office email can be super easy and helpful. Let’s learn how to do it in a way that works best for you!
When You Are Away
When you are away and can’t respond to emails right away, it’s important to let people know. This is where an out-of-office email comes in handy. It’s like an automatic message that tells others you’re not available.
Template 1: Simple and Friendly
Here is a simple and friendly template you can use:
Thank you for your email. I am currently out of the office and will not be able to respond promptly. I will get back to you as soon as I return on [Your Return Date]. For urgent matters, please contact [Alternative Contact Person].
Template 2: Informative and Detailed
If you want to provide more information, you can use this template:
Thank you for reaching out. I am currently away on vacation and will be out of the office until [Your Return Date]. During this time, I will have limited access to email. If your matter is urgent, please contact [Alternative Contact Person] at [Contact Information]. Otherwise, I will respond to your email as soon as possible upon my return.
Template 3: Short and Professional
For a short and professional message, you can use this template:
Thank you for your email. I am currently out of the office and will not be able to respond until [Your Return Date]. For urgent matters, please contact [Alternative Contact Person].
Tips for Effective Out-Of-Office Emails
Here are some tips to make your out-of-office email even better:
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Be Clear: Make sure your message clearly states when you’ll be back.
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Provide Contact Details: Include an alternative contact person for urgent matters.
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Keep It Polite: Always use a friendly and professional tone.
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Keep It Simple: Don’t make your message too long or complicated.
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Set Expectations: Let people know when they can expect to hear back from you.
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